Executive Assistant – 18 month maternity leave contract

Executive Assistant – 18 month maternity leave contract

by Kirstie Niland

£30,000 – £50,000 per annum (Salary dependent on experience and talent)

The founder of the Perfect World Project is looking for an exceptional and experienced Executive PA to cover a period of maternity leave, supporting his busy work and personal life. This role is based in Lytham, Lancashire, on the attractive Fylde Coast.

You must have the proven ability to handle a variety of tasks simultaneously, juggle conflicting demands and think ahead to anticipate needs before they arise. The ability to handle sensitive information with utmost discretion is core to this role.

Initially you would work collaboratively with the current EA for a period of time, ideally 4 months, to ensure a seamless handover; that’s why we are looking for an immediate start in order to give this immersion period the attention it deserves. Following the handover, the role is a 1:1, supporting the founder of the Perfect World Project across several of his companies and his personal life.

This role would suit someone who is extremely loyal, on top of their game and with exceptional organisational and interpersonal skills. Not only that, but someone who can easily adapt to new working processes and people and thrive under pressure whilst remaining calm and collected at all times – representing not only yourself but also The Founder and the Perfect World Project brand to the highest of standards.

Job responsibilities:

Extensive diary management – frequently rescheduling, prioritising and gatekeeping
Assistance in the development of the Perfect World Project TV programme, brand and presence
Arranging international travel – with detailed itineraries, accommodation, transfers, flights, currency etc
Management of administrative staff / Office Manager
Organising and compiling meeting packs and papers and organisation of meetings
Conserve founder’s time by reading, researching, routing correspondence; drafting e-mails/letters/documents; collecting and analysing information; initiating communications
Arranging social events
Creating PowerPoint presentations, some Excel spreadsheets
Ad-hoc personal errands

Skills and attributes required:

A passion for being a EA/PA
A passion for life
A proven background as an Executive PA Is required
Ability to organise complex multi-stop diary and travel, and rearrange accordingly
Excellent communication skills – both written and verbal
Exceptional organisational skills
Excellent IT skills including Excel and Power Point
Strong attention to detail
Negotiation skills

The chosen candidate will be positive, enthusiastic and talented and be able to anticipate needs to make life and work flow seamlessly.

To apply, please send your covering letter and CV to Susan.Zolotarczuk@biu.com